September 16, 2020
Tenders in Uzbekistan
Main Normative Legal Acts
Law of the Republic of Uzbekistan dated 09.04.18 No. ZRU-472 “On Public Procurement»;
Resolution of the Cabinet of Ministers of the Republic of Uzbekistan dated 21.11.00 No. 456 “On Measures to Improve the Organization of Tenders»;
Annex to the Order of the Director of NAPU dated 15.05.18 No. 185, registered by the Ministry of Justice “Regulations on the Procedure for Organizing and Conducting Procurement Procedures”.
A tender is one of the ways to determine the performer of an order for goods, works and services through competitive public procurement procedures in 2 stages. The winner of the tender is the participant who offers the best conditions for the performance of the contract (Article 58 of the Law of 09.04.18 No. 472).
Public procurement through a tender is carried out if the following conditions are met simultaneously:
- The criteria for determining the winner are not only monetary, but also quantitative and qualitative assessment of goods (works, services);
- For corporate customers, the cost of goods (works, services) is more than 25,000 times the basic estimated value (BRV) (5,575,000,000 Soums, approximately $543,000) per contract;
- For budget customers, purchases must be in excess of 6 thousand BRV sizes (1,338,000,000 Soums, approximately $130,282) per contract.
Also, when purchasing raw materials, materials, components and equipment imported and produced in the Republic of Uzbekistan, financed from the budgets of the Republic of Uzbekistan, other extra-budgetary funds, foreign grants, foreign loans under the guarantee of the Republic of Uzbekistan, tenders are held for deliveries in excess of the equivalent of $100,000 under one contract (Annex to the Resolution of the CM of the Republic of Uzbekistan dated 21.11.00 No. 456).
To conduct a tender, the customer forms a tender Commission, always consisting of an odd number of members (at least 7 people). Depending on the purchased product, the amount of Commission may vary. However, representatives of the Ministry of investment and foreign trade of the Republic of Uzbekistan (hereinafter referred to as “RUz“), as well as representatives of the project Institute “UzEngineering” under the Cabinet of Ministers of the Republic of Uzbekistan shall be always present in the tender Commission (Annex to Order No. 185 of 15.05.18). In turn, the customer is a legal entity that performs public procurement (for example, the state. bodies, budget organizations, state-owned enterprises, legal entities with a state-owned share of 50% or more).
Participants who meet the following criteria can participate in the tender (paragraph 163 of the Annex to Order No. 185 of 15.05.18):
- Must have the necessary technical, financial, material and human resources to execute the contract;
- Participants must be eligible to enter into contracts;
- They should not be in arrears in paying taxes and other mandatory payments;
- They should not have any bankruptcy procedures imposed on them;
- They should not be registered as unscrupulous performers in the Unified register.
First of all, the customer makes an announcement about the tender on a special information portal at least 30 days and no more than 45 days before the deadline for accepting bids from participants. The announcement shall specify:
- Description and price of the goods (works, services);
- Location of the tender;
- Requirements for participants;
- Details of several officials of the customer (contact persons);
- Clarifications on the tender documentation and request form;
- Date and time of the deadline for submitting bids, as well as requirements for bids;
- Other information (article 61 of Law No. 472 of 09.04.18).
Along with the announcement, the tender documentation is placed. It is noteworthy that the customer can specify in the tender documentation that each product (work, service) is considered as separate units, and therefore the customer can enter into contracts with several participants. It is to the tender documentation that the draft contract under which the purchase will be made is attached.
The draft tender documentation is first considered by the tender Commission and only after its approval, the Commission makes a decision on holding the tender. The customer can make changes to the tender documentation no later than 3 days before the deadline for submitting bids, and the period of submitting an bid must be extended for at least 10 days from the date of making changes. Changes to goods (works, services) are not allowed (Article 62 of the Law of 09.04.18 No. 472).
Next, the bidder sends the bid in the order specified in the tender announcement, in a sealed envelope. The participant can send only one bid, containing in separate envelopes the technical bid (technical, financial, human resources), as well as the commercial bid. (point 154 of the Annex to Order No. 185 of 15.05.18). The tender is valid if at least two bids are received (Article 63 of the Law of 09.04.18 No. 472).
The deadline for consideration and analysis of participants ‘ bids may not exceed sixty days from the end of submission of bids. The Commission evaluates the bids in two stages. At the first stage, technical criteria for the bids are considered, and at the second stage, the commercial part is evaluated. The winners of the first stage are allowed to enter the second stage. During this process, a video is recorded. If only one bid meets the requirements of the tender documentation, such tender is considered invalid. The winner is the one who bided the best conditions for the performance of the contract in accordance with the criteria stipulated in the tender documentation (Paragraph 6 of Chapter 4 of the Annex to Order No. 185 of 15.05.18).
The decision is made by a majority vote in the Commission. The results of consideration of bids and their evaluation are recorded in the Protocol, an extract from which must be published on the portal within three working days from the date of its signing. After the publication of the results, bidders have the right to send a request to the customer for clarification of the results. The customer must provide explanations within three business days.
Within one business day, the customer decides to accept the winning bid. Prior to such acceptance, the customer has the right to cancel the tender at any time with the publication of justified reasons on the portal. The customer is not responsible for the cancellation of the tender, only if the cancellation is the result of illegal actions (omissions) of the customer (Paragraph 7 of Chapter 4 of the Annex to Order No. 185 of 15.05.18).
The winning bid can only be accepted if:
- State purchases are not canceled;
- The participant who submitted the winning bid is not excluded;
- There are no violations of the tender procedure.
A contract is concluded no later than ten days after the winner is announced.
An electronic tender differs from a attendance-based tender in that the customer opens a personal account for Commission members to perform their functions. All procedures are carried out on the Internet. The electronic system provides communication to members of the Commission via a private chat.
Submission of bids for participation in the tender is carried out in the form of electronic envelopes through the personal account of the portal. An electronic document that is part of an electronic bid must be in the specified format, as well as approved by an electronic digital signature (hereinafter referred to as “EDS») of participant.
According To the Tax Code of the Republic of Uzbekistan, access to the taxpayer’s personal account is carried out through an EDS and it is provided to the taxpayer by the state services Center. In turn, taxpayers are legal entities, individuals, and foreign legal entities. However, given the fact that foreign legal entities. operate in the territory of the Republic of Uzbekistan through representative offices or permanent institutions, and those, in turn, are tax residents of the Republic of Uzbekistan, then permanent institutions and representative offices must receive an EDS in order to log in to their personal account and send tax reports. Thus, representative offices and permanent institutions can and should receive an EDS, which is practically obtained in the name of an individual, namely the authorized head of a permanent institution or representative office.
The contract based on the results of an electronic tender is also concluded in electronic form, according to the same procedure as in the case of attendance-based tenders. It is signed by the EDS of the parties and is also entered in the register of contracts (point 204-64 of the Annex to Order No. 185 of 15.05.18).
According to the Annex to the Resolution of the Cabinet of Ministers of the Republic of Uzbekistan dated 21.11.00 No. 456, which regulates the mechanism for conducting tenders for purchases of raw materials, materials, components and equipment imported and produced in the Republic of Uzbekistan, contracts are concluded without a tender in the following cases:
- Supply of goods belongs to the sphere of activity of subjects of natural monopolies;
- Supply of cultural property, such as paintings, sculptures, including Museum items, rare and valuable publications that are protected by the state;
- Purchase of goods that are available only from one supplier;
- Changes to the contract for the purpose of performing additional work for an amount not exceeding 20% of the original contract price;
- Performing works and services that can only be performed by government agencies;
- The emergence of the need for budget organizations in goods that are necessary to eliminate the consequences of force majeure;
- If the tender held by the budget organization is declared invalid, if the customer is located in remote areas and there is only one supplier in the territory of the customer’s operation.
Also, according to the Resolution of the Cabinet of Ministers of the Republic of Uzbekistan No. 456 dated 21.11.00, tenders are not held in the following cases:
- If the purchase is made in accordance with the decisions of the President and the Cabinet of Ministers of the Republic of Uzbekistan;
- If donor countries, international foreign organizations or conditions for granting foreign loans under the state guarantee of the Republic of Uzbekistan determine a different procurement procedure.